Our client was established in the greater Washington, D.C. area in 1976, and now today has hundreds of locations nationally. They provide security coverage to millions of square feet of public and private facilities, and they have grown to become one of the top 10 largest security companies in the United States.

As they continue to expand, they are seeking an exceptionally bright, multitasking, and self-motivated individual to support our Senior Vice President of Corporate Operations. This role as an Executive Assistant requires superior attention to detail, the ability to meet tight deadlines, and great organizational skills. Do you possess the ability to complete a high volume of complex tasks and projects quickly with little to no guidance and react with appropriate urgency to situations that require a quick turnaround? Do you have a relentless drive for excellence, the ability to effectively communicate at all levels, a detail-oriented focus, and a well-organized approach? Do you take pride in having a high level of integrity and discretion in handling confidential and financial information, and professionalism in dealing with senior professionals inside and outside the company? If so, this is a fit for you!

What’s in it for you as an Executive Assistant at a growing company?

  • A private, family-owned company where they actually care about their people and mean it!
  • Texas has the largest division and our client wants to promote and offers significant growth.
  •  For this role, you will get your own office, with a company cell phone and iPad, and travel for leadership retreats.
  • A company that offers professional development including tuition reimbursement.
  • Competitive Pay with Benefits including Medical, Vision, and Dental Plans, Paid Time Off, and 401k with 20% match.

Role & Responsibilities:

  • Maintain Senior Vice President of Corporate Operations calendar and schedule meetings, events, conferences and teleconferences.
  • Arrange & coordinate travel arrangements to include flight, car, and hotel reservations.
  • Assist Senior Vice President of Corporate Operations by reading, researching, and routing correspondence; drafting letters and documents, collecting and analyzing information and initiating telecommunications.
  • Proofread, edit, and revise documents, contracts, and agreements.
  • Maintain management employees’ files.
  • Attend meetings on behalf of the Senior Vice President of Corporate Operations to ascertain and relay pertinent information.
  • Create spreadsheets, PowerPoint presentations, and documents for internal and external stakeholders.
  • Review and approve electronic equipment requests for various departments
  • Respond to potential new business inquiries as the first point of contact.
  • Complete projects in a timely manner.
  • Prepare reports by collecting and analyzing information.
  • Provide historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
  • Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
  • Ensure the operation of equipment by completing simple preventive maintenance requirements, following the manufacturer’s instructions, troubleshooting malfunctions, and submitting IT work tickets.
  • Maintain professional and technical knowledge.
  • Assist with and organize company social events.

Qualifications:

  • Bachelor’s degree preferred.
  • 3+ years of experience providing administrative support for senior management.
  • Excellent verbal and written communication skills.
  • Time management skills and project management experience. 
  • Must be highly proficient in Microsoft Office (Excel, PowerPoint, Word, Outlook).
  • Extremely professional appearance and demeanor.

INDSJ