Payroll Specialist

Are you a detail-oriented payroll professional with a passion for accuracy and compliance? Do you thrive in a dynamic environment where your skills make a real impact? If so, we want you to join our team as a Payroll Specialist!
Summary/Objective: As a Payroll Specialist, you will be directly responsible for full-cycle payroll processing, ensuring compliance with prevailing wage laws, certified payroll reporting, and labor regulations for public works and government-funded projects, union and non-union payroll processes, and Department of Labor (DOL) requirements will be crucial in maintaining our high standards of accuracy and timeliness.

Key Responsibilities:

• Administer end-to-end payroll processing for all employees, including hourly (both union and non-union) and salaried staff across multiple job sites.
• Process new hires, terminations, deductions, wage garnishments, and direct deposits in accordance with company policies and legal requirements.
• Assist with workers’ compensation audits, internal reporting, and year-end processing, including W-2s and 1099s.
• Prepare, review, and submit certified payroll reports in compliance with federal, state, and local requirements (e.g., Davis-Bacon, DIR, WH-347).
• Maintain detailed and accurate employee payroll records, including timecards, fringe benefits, wage determinations, and deductions.
• Ensure accurate application of prevailing wage rates, fringe benefits, and proper job classifications for each project and worker.
• Collaborate with project managers, HR, and accounting teams to verify hours worked and job classifications.
• Respond to audits and requests from regulatory agencies (i.e., DOL) with detailed and accurate documentation.
• Stay current on labor laws, wage determinations, and industry standards related to certified payroll.
• Manage electronic payroll submissions through systems such as eMars, LCPtracker, Elation, and/or other applicable platforms.
• Train internal staff on certified payroll processes and best practices for compliance.
• Resolve payroll discrepancies or employee concerns related to certified wage compliance.
• Demonstrate flexibility and commitment by performing other duties as assigned.
  

Qualifications:

• Minimum 3 years of progressive payroll experience..
• Experience in the construction industry or government contracting environment.
• Proven experience as a Payroll Administrator in a union environment, including union payroll processing with certified payroll experience in construction or public works projects.
• Excellent organizational skills with high attention to detail and accuracy
• Excellent communication and collaboration skills
• Highly proficient in Microsoft Word, Excel, and PowerPoint.
• Previous experience and high proficiency with HRIS platforms.

What we offer:

• 401(k) with matching contributions
• Comprehensive health insurance (medical, dental, vision)
• Health savings account (HSA)
• Disability and life insurance
• Paid time off (PTO)
• 8 hours of paid volunteering time

INDSJ