Accounts Payable Specialist

Our client is an organization that provides legal, consulting, and compliance services to corporate, government affairs, and political clients. As the organization continues to grow, they are seeking a detail-oriented Accounts Payable Specialist / Assistant Bookkeeper to support and strengthen their accounting operations. This role will work closely with leadership to manage accounts payable, maintain accurate financial records, and contribute to ongoing improvements in financial systems and processes. The position is remote with occasional in-person meetings, and candidates in the Austin, TX or Washington, DC metro areas are preferred.

What YOU get to DO in this important role:

• Manage and process vendor invoices with proper coding and timely payments using Bill4Time and related systems.

• Reconcile accounts payable transactions and promptly resolve discrepancies.

• Maintain accurate vendor files, payment records, and supporting documentation.

• Prepare and process weekly check runs, wire transfers, and ACH payments.

• Monitor and reconcile company credit card transactions and monthly statements.

• Respond to vendor inquiries professionally while ensuring timely resolution of issues.

• Collaborate with internal teams to verify invoice approvals and required documentation.

• Assist with month-end and year-end closing activities, including AP subledger reconciliations.

• Contribute to the development, refinement, and documentation of standardized AP procedures to improve accuracy and efficiency.

• Support broader accounting operations and participate in evaluating and transitioning future accounting software solutions.

What you NEED to SUCCEED in this challenging role:

• High school diploma or equivalent required; associate or bachelor’s degree in accounting, finance, or a related field preferred.

• Proven experience in accounts payable, bookkeeping, or a similar accounting role.

• Proficiency in QuickBooks and Microsoft Office Suite, especially Excel.

• Experience with accounting and billing software preferred.

• Strong organizational skills with the ability to manage multiple priorities and deadlines in a fast-paced environment.

• Demonstrated ability to work independently and maintain accountability in a remote environment.

• Strong interpersonal and communication skills with a professional, collaborative approach.

• Experience developing or refining accounting processes and procedures is a plus.

What’s in it for YOU?

• Competitive salary depending on qualifications.

• Benefits package including health, dental, vision, 401(k) match, paid time off, and holidays.

• Opportunities to influence accounting processes, support organizational growth, and contribute to evolving financial systems.

INDSJ